Wireless printing is a feature that may be useful to many patrons. With wireless printing, you can send a print job to the library printer from any location and any device, such as a laptop, smartphone or tablet. For documents, photos, and public web pages, the process is fairly straightforward. Printing a secure page (email, boarding pass, etc.) from a desktop/PC or Android device requires the additional step of saving the item as a PDF.
In this module, you will learn how to send different types of jobs to the print release station (the computer located near the printer on the reference desk) from any location.
Printing from a Device
Setting Up the App
In order to print from your device (smartphone, tablet), you’ll need to download the PrinterOn app from either the App Store (for Apple devices) or the Google Play store (for Android devices).
Once you’ve downloaded and opened the app, you’ll see a small square box that says No Printer Selected, with tap here to select a printer underneath.
Tap on the box to add a printer. Once the select printer box appears, click on the picture of the QR in the top right corner.
The app will ask you for permission to access your camera. Once access has been granted, you can scan the appropriate QR code with your device. The options for which QR code to scan depend on what type of printing you’re doing. All of these QR codes can also be found in the brochure on wireless printing near the reference desk.
QR Code for black and white, single sided printing:
QR Code for black and white, double sided printing:
QR Code for color printing:
Once your device has scanned the QR code, the library printer will appear as EGCL Main Branch.
Tap the check mark in the upper right corner to continue. If you are on an Apple device, save (the star icon) is automatically selected. If you are on an Android device, you can choose to save the printer at this stage by tapping the star icon. From here, you can choose the source of what you’d like to print. You have a choice to print documents, email, photos or from the Internet.
Selecting an Item to Print
In order to upload documents to your iCloud drive, you can go to http://www.icloud.com and proceed from there. In order to upload to Google Drive, you can go to http://www.google.com/drive and proceed from there. If you choose you email, you will need to setup your email account. You can choose email, then tap the plus sign to continue. Please note that the option to connect directly to your email is not available on Android devices. If you wish to print from email from an Android device, you will need to save the email as a PDF on your device first. If you select photos, you can print pictures you have on your device and choosing web will open a web browser in order for you to navigate to the page on the Internet you would like to print.
In order to print, tap either Documents, Email, Photos or Web depending on what you’re printing.
Choosing documents will take you to your iCloud drive by default if you are on an Apple device. You can also choose popular online storage drives such as Google Drive, Dropbox and Microsoft OneDrive by tapping “documents”, tapping “locations” in the top right corner and then tapping on “more.” Here is where you will see any other online storage apps you have installed on your device. Tap the switch next to the name of the app to have it displayed on the list of locations. If you are on an Android device, you can print documents from your Google Drive, Dropbox, Box, OneDrive, or documents that have been saved to your device. Once your file is selected, you will see a preview of your document and an option to print on the bottom of the screen. Tap the green print button on the bottom of the screen in to proceed.
You’ll also see the name of the library above the green print icon.
Photos, Email, and Webpages
At the initial document selection screen, select “photos”, “email” or “webpage.”
When printing Photos, Email, or a webpage from an Apple device, you’ll first tap the small printer icon in the top right corner and then the same green print icon. An example using a photo is used below, and the same icon is shown when printing from your email or from the Internet. The first picture shows a preview of the picture, the second picture shows the screen where you send the document to the printer.
If you are printing from an Android device, there is no printer icon to tap. You’ll be taken directly to the option to print. If you wish to change the printer options, for instance to change the paper size or the orientation, click the icon on the top right of the screen. To save a Gmail as a PDF for printing, follow these instructions. To find instructions for other email services, try Googling “save [Yahoo, Outlook, etc.] email as PDF.”
Sending the Job to Print
In order to continue from here, you’ll need to enter your email address. Your email address is used to release the item at the print release station. Once you’ve entered your email address, tap the check mark in the top right corner. Before entering your email address, the check mark will be grayed out, after you’ve entered it, it will be white. You’ll get a message saying that your print job has started and then a second message once the job has been sent successfully. On an Apple device, these messages will appear on the top of the screen. On an Android device, they will appear on the bottom right of the screen. In order to see what you’ve sent to print, you can tap Print History in the bottom left of the main screen.
Once you’ve sent your job to the printer, you will need to go to the print release station at the reference desk in order to complete the process. Click on Release a Print Job. You will have two options from here, to enter your library card number or to enter your email address. Since we’ve sent the job wirelessly, we’ll need to enter our email address to release the print job. Once you’ve entered your email address, click okay and you will see a list of jobs you’ve sent to the printer. Select the job you would like to print and then click Print in the top left corner. You can also delete a print job from this same screen. When you are finished, click on Done in the top right corner.
The screen shots used above are from the Apple version of the app, however the layout is very similar on the Android app.
Printing from a Computer
In order to print from your desktop or laptop computer, visit http://printeron.net/egcl/mainbranch.
You can choose which printer you would like to use depending on the type of document you’re printing. If you print a legal sized document, you will have to insert a legal size sheet when printing. You will have to enter your email address to release the print job. You have the option to either print a file from your computer or directly from the Internet. If you print a file from your computer, click the browse button to locate where the item is saved. To see which file formats are supported, you can click on the “What types of files can I print?” link on the bottom of the page. If you are printing from a web page, enter the URL of the page you would like to print.
If you’d like to print a secure item, such as a boarding pass or even an email from a web based email service such as Gmail or Yahoo, you can save the webpage as a PDF. If you’d like to save a web based email message as a PDF, pull up the message you would like to print in your email. Most providers have an option to print the message. In Gmail, there is a small picture of a printer in the top right corner of the message.
In Yahoo Mail, there is a toolbar above the message. On that toolbar, there is a more button that will bring up a drop down box. From there you can select print. Here is an a screenshot from Yahoo Mail showing the More option:
In Gmail, once you’ve clicked the printer icon, you’ll get a pop window asking to select a printer. If you are on Yahoo, you’ll need to click the print button. If you are on a staff computer at the library, select the printer as Cute PDF writer and click OK.
Next, you’ll get a dialog box that will ask you what you would like to name the PDF you are saving. Choose the location where you would like to save the document as well as the file name and click Save. Now you can print the document using PrinterOn. Click the Browse button and navigate to where you’ve saved the document.
Once you have filled in your information, click on the triangle button on the bottom right. You’ll be taken to the Printing Options screen.
If you are printing an Excel spreadsheet or a PowerPoint document, click on the drop box next to document type and select the type of document you are printing. This is also where you would select the option to only print a certain page or pages of your document. To proceed, click on the triangle icon.
Next you’ll get a final confirmation page before sending the item to the printer. Here, you will see the number of pages you are printing, and the price per page. If everything looks good, click the green printer icon.
Once the item has been processed, you’ll get a conformation page telling you that the request has been processed. From here, you follow the same steps and go to the printer release station to print your document. If you are unable to go to the library to finish the process, all unprinted jobs are purged from the printer queue at the end of the day.
Below are some tasks to try out. As a reminder – you don’t have to actually print anything. You can go over to the print release station by the reference desk and complete the whole process up until the printing point. From there, you can delete the jobs you’ve sent or continue if you would like to print something.
- Download the app to your device. If you don’t want to use your personal device, please see Karrie or Selena and we can set you up with a device to use to complete the module.
- Once the app has been downloaded, use the QR Code from above to select one of the East Greenbush Library printers in the app. If you are using an Android device, save the library’s printer as a favorite printer.
- Print something (a picture, document, email, a webpage) from your device. Please go to the print release station to make sure your item was successfully sent to the printer. Once there, you can either print it or delete it.
- Print something (a picture, Word document, etc.) by using the browse feature.
- Print an article from the Internet. If you don’t want to look for one, you can print this: http://www.timesunion.com/local/article/Next-stop-80-degrees-in-Albany-9979984.php
- Save an email to PDF format.
- Save an attachment from an email message and use the browse feature to send it to the printer.
- Print a legal sized document. If you don’t have one to print on your computer, you can download and use this one.
What are your thoughts about printing wirelessly? Tell us all about it in your blog posts for this module, and then see Karrie for your raffle ticket!